You can file a Confirmation Statement online through your Companies House account by reviewing your company details, making any necessary updates, and submitting the CS01 form with the required fee.
A missed Companies House deadline can turn a simple annual compliance task into an expensive headache. If you run a UK limited company, filing a confirmation statement is one of your key annual responsibilities. The good news is that the process is straightforward when you know what information to check, when to file and what fee applies.
A confirmation statement tells Companies House that the information held about your company is accurate and up to date. Every company, including dormant and non-trading companies, must file one at least once every 12 months, even if nothing has changed.
A confirmation statement is a yearly filing that confirms your company's information on the Companies House register is correct. It replaced the annual return in June 2016, so you may still hear people refer to this process as Companies House annual return filing.
It is important to understand that a confirmation statement is not the same as annual accounts. While annual accounts provide information about your company's financial performance and position, the confirmation statement focuses on your company's registered details.
It can include information such as:
You must submit a confirmation statement even when there have been no changes during the relevant period.
Your company needs to file at least one confirmation statement every 12 months.
For a new company, the first review period generally ends 12 months after incorporation. For subsequent statements, the review period runs for 12 months from the confirmation statement date on your previous filing. Companies House allows you to file up to 14 days after the review period has ended.
You can check your company's confirmation date and filing deadline through the Companies House register. It is also possible to sign up for email reminders so you know when your filing is due.
Filing a confirmation statement (CS01) online with Companies House is a straightforward process when your company information is up to date. Here are the key steps:
First, check your company's confirmation statement date and filing deadline on the Companies House register. Every company must file at least one confirmation statement every 12 months, even if there have been no changes.
Before you start, check that the information held by Companies House is accurate. This can include:
Any changes to directors, PSCs, registered office address or registered email address generally need to be reported before submitting the confirmation statement.
Under the current Companies House requirements, all company directors must verify their identity before the confirmation statement can be accepted. Directors will need to provide their Companies House personal code and confirm that they have completed identity verification.
Use the official Companies House online service to start your filing. You will generally need:
The online service currently costs £50 for the confirmation statement.
Work through the information displayed in the online filing service. If everything is correct, confirm it. If certain information has changed, update the relevant sections where permitted.
You can use the confirmation statement to update information such as your SIC code, statement of capital, trading status of shares and shareholder information.
Once you have reviewed the information, confirm that your company's details are accurate and that the company's intended future activities are lawful. You must file the confirmation statement even when nothing has changed.
Pay the applicable £50 online filing fee and submit your confirmation statement. The annual fee is normally payable with the first confirmation statement filed within the company's 12-month payment period.
After submitting, keep the confirmation or acknowledgement for your company records. You can also check the Companies House register afterwards to confirm that the filing has been processed.
Failing to submit your confirmation statement on time can have serious consequences. Companies House may impose a financial penalty, and your company could ultimately be struck off the register. The current guidance states that a company can face a fine of up to £5,000 for failing to file its confirmation statement.
This is why Companies House confirmation statement deadlines should be treated as an important part of your company's annual compliance calendar.
Keeping up with Companies House requirements can be time-consuming, particularly when your company has several changes to report or multiple compliance deadlines to manage. PHS Associates can help UK businesses stay organised with their company compliance and accounting responsibilities, helping you avoid unnecessary errors and missed deadlines.
Professional support can give you greater confidence that your company information is properly maintained and filings are completed correctly.
Need help with your confirmation statement? Contact Us today for professional support with accurate and timely Companies House filing.
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